Job Details

ABOUT US

Welcome to Spartan Race! We redefine working hard, playing harder, and being part of the most exhilarating team in endurance sports. Our events, including Spartan®, Tough Mudder®, and DEKA, push individuals and teams beyond their limits. We also offer fitness, health, and nutrition services to transform lives. Join us in breaking boundaries and making the impossible possible.

ABOUT THE GIG

Location: On-site USA (Remote)

Department: Race Operations

Type: Full Time

The Logistics Management division of the Production Department is a vital component to the success and production of every event. The Logistics Manager sets the standard for the company and industry by providing a seamless operation of tracking goods and services, projections and reflections, hands-on research and development of innovative methods, reducing unnecessary usage and expenditures and increasing productivity. The Logistics Management structure implements innovative actions and thought processes that propel Spartan Race Production Crew to a higher micro and macro efficiency level in turn increasing productivity, promoting high morale, a healthy work environment and sense of security pledged through the Spartan Base Camp Guarantee of providing the tools for success to the production crew. The Logistics Manager is a support position within the Build and Logistics Operation reporting to the Sr. Logistics Manager and to the Event Director (when on site).

DUTIES/RESPONSIBILITIES:

• Work in alignment with multiple Spartan departments. Race Management including the Event Planning Manager, Event Director, Construction Manager, Festival Manager, Base Camp Manager, and Staff Support Manager to ensure all inventory and race specific equipment needs are met.
• Work each scheduled event from the beginning planning stages remotely to the full cycle (12 days) on the ground POC for all deliveries and inventories, to all post event wrap up of outbound shipments, recording of payments, and any outstanding duties related to event alongside the event planning team
• Attending required planning meetings providing ongoing tasks and updates to panel answering questions accordingly alongside the planning team.
• Manage the Procurement Delivery Document, from start to finish, ensuring all departments update and input information properly and in a timely manner, tracking all incoming shipments and deliveries, making sure the document is up to date daily.
• The procurement of Fuel, Toilets, Dumpsters, Water needs, event specific items for the Production Team, online orders, etc.
• Working with the Planning team and (Finance/AP Team/...) submitting quotes and invoices making sure parties involved are aware of expenses and purchases and that such align with the event budget.
• Track and receive all event specific deliveries, follow up on order discrepancies, send EOD report to management with updates of the day's deliveries and issues.
• Set up and maintain the onsite storage structure and post departmental signage.
• Unloading daily deliveries (utilizing machinery on site if necessary).
• Take photos of necessary items that come to site and upload them into appropriate folders. Freight, vehicles, equipment, etc.
• Confirmation calls prior to being onsite and confirming with vendors removal of all rented items still onsite being removed after team is gone.
• Log, store, notify and release items to department zone leader upon arrival to the venue.
• Work with the Procurement department regarding any discrepancies on expected items and to add any additional items as needed.
• Track, receive and process all heavy rental equipment deliveries: quality control; photograph; document equipment serial numbers, fuel levels, Spartan ID#; and manage all maintenance and repair requests.
• Work with Base Camp Manager to ensure all basecamp needs are met, ie: fuel deliveries, power needs and required maintenance and repair. Assist Base Camp Manager with set up of vehicle and equipment parking zones for UTV's, rental vehicles and volunteer parking.
• Manage all outbound shipping needs including packaging and palletizing shipments for small parcels, LTL, FTL, etc.
• Work with different departments on their outbound shipment needs. Timing, merch, sponsorship, etc.
• Notify Logistics Coordinator of freight needs and submit all necessary requests.
• Real time data capture of deliveries and inventories.
• Collect vendor invoices onsite (W-9s if needed), writing checks as necessary for payment

• Compliance and completion of all safety training.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Production experience and/or event experience preferred.
• Supply chain, inventory management, logistics experience required.
• Ability to speak effectively before groups of volunteers and employees (read and speak conversational English).
• Willingness and ability to travel.
• Willingness and ability to work 11+ days at a time.
• Willingness to work outside in all adverse weather conditions for extended periods of time.
• Ability to work from home prior and after each event.
• Demonstrate full range of movement including but not limited to lifting, standing, bending, reaching, twisting, and crawling.
• Occasionally lifts, pushes, pulls, and moves equipment and material weighing up to 50 pounds.
• Regularly required to stand, walk, use hands and fingers to handle or feel objects, tools, or controls.
• Must be able to meet deadlines with severe time constraints. Excellent at multitasking is a must.
• Have experience working in a high pace customer-focused environment.
• Must be at least 18 years of age with a valid driver's license without restrictions and clean driving record.
• Must be able to be self motivated, self-sufficient, be able to use time efficiently.
• Must be able to work with a team
• Excellent creative problem solver and work under deadline pressure.
• Proven attention to detail, keen sense for organization, and cleanliness.
• Experience and confidence with the operation of all motorized equipment preferred.
• Knowledge of administrative, clerical procedures, and systems such as Google Docs.