Job Details

The Windfall is representing a Nonprofit that is seeking to hire an Executive Assistant on a Trial to Hire Basis. This role is supporting their new Chief Legal Officer and working at their Manhattan office. This nonprofit organization currently advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. This role is working in the office Monday-Thursdays, WFH Fridays from 8:00/8:30am-5:00/5:30pm with the flexibility for overtime.

RESPONSIBILITIES

Executive support:

• Calendar and time management: Be responsible for the management of the Executive's schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video/conference details, IT support, catering/lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive's team members. Note: this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative.
• Travel arrangements: Make travel arrangements such as booking flights, hotels, and transportation on the Executive's behalf. This may also involve preparing travel itineraries.
• Communications: Address emails and other forms of communication on behalf of the Executive in coordination with others. Liaise between the Executive and other team members to relay messages and information in a timely and effective manner.
• Expense management: Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies.

Event support:

• Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, offsite team lunches, and firm-wide events.
• Responsible for catering, ordering lunch and set up/breaking down/clean up as needed/requested for office events.

Project management and ad hoc support:

• Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered.
• Manage miscellaneous tasks and requests that may arise during business hours.

REQUIREMENTS

- 3+ years of relevant EA work experience with similar responsibilities

- Love of non-profits

- Bachelor Degree is a plus

- Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom are a plus

- Ability to work quickly in a fast-paced environment

- Positive, can-do attitude

- Strong work ethic with the desire to learn and grow with the company

PACKAGE

$90,000 Base Salary

Discretionary Bonus

Nicely Covered Benefits

401K Options

Perks

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