Job Details

Hope Haven of East Texas is a Christian, faith-based non-profit ministry that provides for the physical, emotional, educational, and spiritual needs of children in foster care.

We demonstrate Christ's love to forgotten children and teens in the foster care system by providing home, healing, and hope because every child deserves to be safe and equipped for their future.

EXECUTIVE ASSISTANT

Reports To: Executive Director

Qualifications:

1. Bachelor's degree in one of the following fields: business administration, accounting, finance, marketing, or management is required.
2. Experience working for a nonprofit organization
3. Proficiency in Microsoft Office Suite as well as competent experience using other workplace software.
4. Five years of related experience working in an administrative role supporting organizational leadership.
5. High level of discretion and confidentiality.
6. Strong time management skills and ability to organize and coordinate multiple concurrent projects.
7. Demonstrated ability to communicate effectively and professionally.

Primary Purpose: The Executive Assistant is responsible for high-level administrative support to the Executive Director and members of the senior leadership team to make the greatest missional impact by proactively managing details and tasks, clearing the path for the Executive Director to focus on leadership, vision, strategy, and big picture performance and goals.

Compensation Status: Salaried

GENERAL RESPONSIBLITIES AND DUTIES

1. Ensures that the Executive Director is informed through preparation of meetings, agendas, and reports as to the operational status of Hope Haven to include calendar of events, meetings, public relations, travel arrangements, and correspondence.
2. Communicating on the Executive Director's behalf, both internally and externally.
3. Assist as necessary the tracking and communication of services via contract with the Texas Department of Family and Protective Services, Single Source Continuum Contractors, and Texas Department of Health and Human Services.
4. Serve as a liaison and manage communications and flow of information to the Board of Directors and board committees.
5. Assist in preparing and managing presentations, including PowerPoint and other media sources.
6. Serving as a point of contact for internal and external stakeholders, community representatives, middle management, and visitors.
7. Maintaining records, preparing reports, and ensuring compliance with relevant regulations and reporting requirements.
8. Read, research, and collect data and trends in the foster care and nonprofit communities for the Executive Director's needs.
9. Complete projects and other administrative tasks as assigned.
10. Strive to embody the qualities of joy, collaboration, proactivity, and compassion and possess a commitment to the Christian faith-based mission of Hope Haven of East Texas as outlined in its Statement of Faith and Mission statement.

POSITION KNOWLEDGE REQUIREMENTS, SKILLS AND ABILITIES

1. Requires familiarity with Texas Department of Family and Protective Services Minimum Standards for the license, contract, and operation of a Residential Treatment Center / Group Residential Operation.
2. Strong organizational and time management skills.
3. Ability to coordinate multiple individuals, projects, and activities.
4. Ability to discern, differentiate, and respond appropriately to a broad range of people and circumstances.
5. Ability to adapt, work in a fast-paced environment, and have strong problem-solving skills.

EQUIPMENT USED: Computer, copier, fax, software, and related office equipment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.